Privacy Policy  

At the Fair Education Alliance (FEA), we take our data protection obligations very seriously, and we ask that you read this privacy notice carefully.  

This privacy notice contains important information on how and why we collect, store, use and share certain personal information, your rights in relation to your personal information we collect and who to contact should you have a complaint. In collecting certain personal information about you, we are regulated under the UK General Data Protection Regulation, which is the form of the EU General Data Protection Regulation that continues to apply in the United Kingdom post-Brexit, and the UK Data Protection Act 2018, and we are responsible as ‘controller’ of that personal information for the purposes of those laws. 

We will review and update this privacy statement as required, and we will post changes on this page, so you are always aware of how the Fair Education Alliance is using your personal information. Please check this page periodically to ensure that you are happy with any changes. 

We hope that this policy statement will answer the questions that you may have about how we manage and protect your details, but if you have any questions which are not answered by this statement, please contact us at info@faireducation.org.uk.  

1.What information the Fair Education Alliance may collect about you 

Examples of when the Fair Education Alliance will collect your information include:   

  • You take an interest in or apply to our Scaling Award or Innovation Award 

  • You apply for your organisation to become a member of the alliance 

  • You complete our annual membership survey 

  • You register or attend any of our events  

  • You contact us directly or sign up to our mailing list  

  • You apply for a Fair Education Alliance Secretariat role 

The Fair Education Alliance collects, stores and uses the following types of personal information when it is made available to us in the course of our communications with you: 

  • Your name; 

  • Your job title; 

  • Your organisation/Innovation Award idea name;  

  • Your contact details (including postal address, telephone number, e-mail address and/or social media identity); 

  • Your date of birth; 

  • Your gender; 

  • Financial information such as your organisation’s bank details where you provide these to make a payment or to receive a grant from us; 

  • For the membership survey, we may also gather your data from the following sources: previous Scaling Award or Innovation Award application forms, your membership application form if you have joined the FEA after 2017, and publicly available information about your organisation that we find online; 

  • If you apply for a job or volunteering role with the Secretariat, information necessary to process the application, such as your qualifications, skills, experience, employment history, current level of remuneration and entitlement to work in the UK; 

  • Information about Fair Education Alliance events that you have attended; 

  • Your accessibility and dietary requirements as shared with us when you register for an event; 

  • Ethnicity, disability, faith, sexual orientation, gender, gender identity, whether your parents went to university, and whether you were eligible for free school meals for monitoring purposes; 

  • Information about your activities on our website and about the device you use to access it (which may include your IP address, geographical location, browser type and version, referral source, entry page, exit page, length of visit, number of page views, route taken through this website, and similar information) in anonymised form; and 

  • Any other information that you choose to send to us. 

Certain types of personal information are in a special category under data protection laws, as they are considered to be more sensitive. Examples of this type of sensitive data would be information about health, racial or ethnic origin, religious beliefs or sexual orientation. We only collect this type of information to the extent that there is a clear reason for us to do so, for example where we ask for information for the purpose of providing appropriate services or support. You are under no obligation to provide information for equal opportunities monitoring purposes. 

In some cases, we may collect your personal data from a source other than you directly, for example where one of your colleagues provides this information to us as part of a survey or so that you can become a contact as part of FEA Membership Tools. 

2. How the Fair Education Alliance uses your information  

Personal information submitted to us via this website, directly via email or post, via an application form to one of our Awards or for a Secretariat role, or through the member survey, will be used for the purposes specified in this privacy statement. 

We will use your personal information to: 

A. GENERAL: 

  • respond to your enquiries and requests; 

  • provide you with information about specific areas of interest that you sign up to receive; 

  • further our charitable objectives; 

  • generate reports on our work, services and events; 

  • conduct due diligence; 

  • audit and administer our accounts; 

  • meet our legal obligations, for instance to perform contracts between you and us, or our obligations to regulators, government and/or law enforcement bodies; 

  • deal with enquiries and complaints made by or about the use of your data; 

B. FAIR EDUCATION ALLIANCE WEBSITE: 

  • enable your use of the services available on the website; 

  • improve your browsing experience; 

  • monitor website use to identify visitor location, guard against disruptive use, monitor website traffic and/or personalise information which is presented to you; 

C. MEMBERSHIP: 

  • process membership applications and send you email notifications related to a membership application; 

  • conduct our annual membership survey so that we can understand our members and improve our activities;  

  • communicate with you, including manage your membership of the Fair Education Alliance and collective action groups, should you join any of these; 

D. SCALING AWARD AND INNOVATION AWARD: 

  • process Award applications and send you email notifications and letters related to an Award application; 

  • administer and monitor Award winner grants, including making payments for grants and expenses; 

E. EVENTS: 

  • provide you with information about our activities or about events you sign up to attend;  

  • share on your name and organisation to event venues that we use for security and registration purposes;  

  • we will always request permission to circulate your name/title/organisation on a guest list to attendees prior to an event; and 

F. JOB APPLICATIONS: 

  • process your application for a job or volunteering role. 

3. What is the legal basis for the Fair Education Alliance processing personal data 

Personal information is processed according to Article 6 of the UK General Data Protection Regulation for the following reasons: 

  • We rely on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interests are for the public benefit, the promotion of equality in education provision for young people from low income communities. As a Company Limited by Guarantee with Charitable status, this is our social purpose. 

  • For compliance with legal obligations, in this case to provide full and accurate information to the Charity Commission; 

  • Where necessary we ask you for specific consent to use your information in a certain way, and you agree to this (for example when we send you updates about our activities or events via email, or when you submit an application form to us). Where we use your information for a purpose based on consent, you have the right to withdraw consent for any future use of your information for this purpose at any time by contacting info@faireducation.org.uk.  

4. How your data is stored 

The Fair Education Alliance has appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. 

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so. 

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses. 

5.With whom does the Fair Education Alliance share personal information  

We may disclose information about you to any of our employees, Trustees, Advisory Board Members and judging panels for our three Awards as is reasonably necessary for the purposes set out in this privacy statement. All roles mentioned above receive training in matters relating to Data Protection and confidentiality, and are required to agree to the Fair Education Alliance’s privacy statement. 

We will never sell or rent your information to third parties for marketing purposes. However, we may disclose your information to third parties in connection with the other legitimate purposes as set out in this policy. These third parties may include: 

  • suppliers and sub-contractors (including FormAssembly, an online form provider; HubSpot, an online network/community management provider; Eventbrite; and Mailchimp, an email marketing platform) who may process information on our behalf; 

  • analytics and search engine providers; 

  • IT service and website support providers; and 

  • venues that host Fair Education Alliance events (for security and registration purposes).  

  • 3rd party consultants or organisations focusing on areas such as evaluation and data management, for purposes including evaluating our work and upgrading our data systems  

Using FEA digital tools, any FEA member will be able to access the data you provide us with as part of the membership survey via the tools. They may also contact you and your colleagues using the email addresses your organisation provides in the survey. 

In addition, we may disclose your personal information: 

  1. to the extent that we are required to do so by law; 

  2. in connection with any legal proceedings or prospective legal proceedings; 

  3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk); and 

  4. to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information. 

Except as expressly provided in this privacy statement, we will not provide your information to third parties. 

6. How long the Fair Education Alliance retains your personal information 

We will keep your personal information for five years after our last interaction with you. Once this time period has expired, we will delete your information from all of our systems. For more details on this, please email info@faireducation.org.uk.  

7. Your data protection rights 

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following: 

  1. The right to be informed – This is the purpose of this Privacy Policy 

  2. The right to access – You have the right to request copies of your personal data from us. We may charge you a small fee for this service. 

  3. The right to rectification – You have the right to request correction of any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete. 

  4. The right to erasure – You have the right to request that we erase your personal data, under certain conditions. 

  5. The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions. 

  6. The right to object to processing – You have the right to object to us processing your personal data, under certain conditions. 

  7. The right to data portability – You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions. 

  8. If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact info@faireducation.org.uk.  

8.How the Fair Education Alliance uses Cookies 

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. For further information, visit allaboutcookies.org. 

We use cookies in a range of ways to improve your experience on our website, including: 

  • Keeping you signed in 

  • Understanding how you use our website and embedded content. 

There are a number of different types of cookies. Our website uses the following: 

  • Functional: We use these cookies so that we can recognise you on our website, remember your previous visits, and the preferences you made. We use a mix of first-party and third-party cookies to do this. 

  • Advertising: We use these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. We sometimes share anonymous data with third parties for advertising purposes, for example, to enrich our anonymous analytics data with interest and demographic categories. 

We use the following first-party cookies (cookies we set ourselves): 

  • _ga 

  • _gat 

  • _gid (these cookies are set for Google Analytics, to control which account our analytics information is sent to, to distinguish between users, and throttle the request rate to their servers.) 

  • _hjid 

  • _hjCachedUserAttributes 

  • _hjIncludedInSample 

These cookies are set by Hotjar Analytics, and are used to: identify our analytics account,  identify types of visitors to show polls and feedback forms, and to randomly select a sample of traffic to include in analytics during the day, when traffic is high. 

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result. 

9. Transfer of your information out of the UK 

We may transfer your personal information to the following which are located outside the United Kingdom (UK) as follows: 

  • Google Analytics, United States 

  • Google, United States 

Such countries do not have the same data protection laws as the United Kingdom. Where the UK Secretary of State has not given a formal decision that such countries provide an adequate level of data protection similar to those which apply in the United Kingdom, any transfer of your personal information will be subject to either: a UK Government approved contract; binding corporate rules; compliance with an approved code of conduct approved by a supervisory authority; or certification under an approved certification mechanism as provided for in the GDPR (as permitted under Articles 46(2) & 46(3) of the UK General Data Protection Regulation that are designed to help safeguard your privacy rights and give you remedies in the unlikely event of a misuse of your personal information). To obtain a copy of such safeguards please follow the guidance below to contact us. 

We will not otherwise transfer your personal data outside of the UK or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries. 

10. Changes to the Fair Education Alliance’s privacy policy 

We will keep this privacy policy under regular review and will place any updates on the Fair Education Alliance’s website. This privacy policy was last updated on 1/06/2023.  

11. How to contact us 

If you have any questions about this privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us. 

Email us at: info@faireducation.org.uk  

Call us at: 0203 862 8023 

Write to us at: 6 Mitre Passage, Greenwich Peninsula, London, SE10 OER 

12. How to contact the appropriate authority 

Should you wish to report a complaint or if you feel that we have not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office at https://ico.org.uk/concerns/.